Information for Participating Artists
November 8-9 & 15-16, 2025
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Doors will be unlocked at 10:30 am on Saturday, 11/15
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Event starts at 12 noon
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Please be sure to read all the info on this page thoroughly, especially the FAQS section below.​
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Here is the link to our promo package, thanks to the incredible efforts of our CAS Public Relations chair, Leslie Kell! We've added the group photo above to this folder and Tim will be adding the group video shortly. Y'all are good sports, thank you for playing along with us! Thanks, Roochita, Tim and photographer Stephanie!​
Here is the Eventbrite for our collaborative event with East West Music Fest
- Please refer to this for the latest music line up
- Ask your family, friends and followers to RSVP and tell their friends about our event!​​​​​​​​​
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Treasure Hunt *Thank you to those who have already contributed!*
To improve traffic to every booth, Lisa and Sofia have organized a Treasure Hunt Raffle. Visitors will be able to pick up a map at the sign-in table showing every artist's name and booth location. Each artist will be given a unique stamp (we will need these back after the event please). When presented with a map, please stamp your booth on the maps. The maps with the most unique stamps will be entered for a Raffle drawing. We are asking artists to donate a small item they've made (value $10-$25) for the Raffle prize. Notecards, small prints, etc. are ideal. This is an optional donation; however, the better the prize looks, the more people will want to participate and the more visits we will get to each booth. It's not too late to contribute a small item if you haven't already. Please give your contribution to Lisa Hoekstra at booth 32 on Saturday morning, before 11 am.
Venue & Booth Details:
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Location: Propaganda HQ *TOUR STOP #38*
625 Industrial Blvd (between I-35 and Congress Ave, just south of Hwy 71)
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4500 sq. ft. warehouse with skylights, supplemental lighting and electrical outlets. There is room for 35 artists.
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Each artist will be allocated their own space, ~7'x8' in which to set up their display. For example, this may consist of some display panels and/or easels, a table and perhaps a print rack.
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Everyone who requested a 6'H x 8' length of metal fence panel in their application has been allocated this and it will be set up along the back of their booth space. A couple artists will have an additional 6' length along the sides. You may need to share the backsides of your borrowed panel with another artist.
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With the exception of borrowed display panels, artists are responsible for providing their own setup (table, easel, print rack, hooks to attach art to the panels, labels, etc.).
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Available port-a-potties
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Available WiFi: PropagandaHQ PW: FeelsLikeATX512
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You will install and strike your own art, provide labels with prices and conduct your own sales. You are responsible for paying Texas sales tax.
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There will be no CAS commission charged; however, artists will be asked to report their final sales amount for our venue/event assessment reports.
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The tour is free to the general public and the art should be family-friendly​
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FAQS
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1) When is load-in, setup and strike?
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Load in/Setup: 8-11 am on Saturday, 11/8 and 10:30 am on Saturday, 11/15
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Strike: 6-7 pm on Sunday, 11/16
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Thank you, Propaganda HQ, for allowing us to leave our set-ups in place between the two weekends!
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You are responsible for setting up your booth, taking down your booth and staffing your booth during the event hours (12 noon - 6 pm). You are responsible for overseeing your booth or making arrangements for someone else to watch your booth and take your sales during the event hours. You are welcome to team up with another artist to share booth coverage.
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For the strike on Sunday evening, take your booth down, then pull your car up to the warehouse bay doors to load.
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2) Will we be able to leave our art in place overnight on Saturday?
The building will be locked and secured overnight for the safety of art left overnight. Additionally, The Yard has a security guard patrol the area at night. However, it is up to each artist to decide their level of risk and appropriate mitigation. For example, small jewelry items and cash boxes should probably not be left overnight.
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3) When will booth assignments be available?
See the layout below
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4) What do the wire fencing panels look like?
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​5) What should I use to hang my art from the wire fencing panel?
​1" S-hooks or drapery hooks are ideal. This assumes your hanging pieces have d-rings and wires, which is recommended.
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6) ​Are we allowed to do demos and live paint in our booth space?
Yes!
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7) Do I need to pay sales tax?
Yes, all artists are responsible for collecting, reporting and paying Texas sales tax (8.025%) on their sales. All artists must have a Texas Sales Tax Permit (or your permit number) at your booth. Here is the application link.​ Allow 2-3 weeks to receive your permit.
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8) Where do I park?
After unloading you may park in the neighboring lot that is behind Propaganda HQ (on the side where the port-o-potties are). The other neighbors have expressed they do not desire to share their parking lots. There is only room for about eight cars in the neighboring lot; however, there is plenty of free street parking. Please park at an angle, parallel with the other cars, like this:
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During event hours, the parking lot is reserved for the music stage, event goers enjoying the music, food vendors and handicapped parking.
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9) Do artists need to bring refreshments for our visitors?
You are welcome to, but it is not necessary. CAS and our sponsors will provide free refreshments for our guests. Feel free to donate leftover Halloween candy. It is recommended that you bring snacks and water for yourself. Oribello's will have a booth outside where they will be selling food items. For the second weekend, we will also have Antojito's, a vegan food truck.
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​10) What should I do to publicize the event?
Please share this event with your family and friends and ask them to share with their friends and so on and so on to help spread the word. Our Social Media Chair is making daily artist and group posts on our CAS Facebook and Instagram pages. Please follow and like each other to generate more traffic to our posts. In addition to the graphics that ART AST provided, we have CAS graphics per the link at the top of the page which you can use to create your posts.
FYI, our team has also submitted press releases to many online media outlets. Please "vote" for our Do512 event as more votes will make it more visible (requires a free Do512 account).
Do512: Creative Arts Society Brings Its Mega Group Show to the 2025
Austin Chronicle online: Creative Arts Society's Mega Group Show at the 2025 Austin Studio Tour | Propaganda HQ | Visual Arts, Music | Austin Chronicle
- Community Impact Austin Metro: Creative Arts Society Brings Its Mega Group Show to the 2025 Austin Studio Tour | Nov 8 | Community Impact (Austin)
NowPlaying Austin: Creative Arts Society 2025 Austin Studio Tour, Creative Arts Society at Propaganda HQ, Austin TX, Visual Art
-VisitAustin: Creative Arts Society Group Show | Austin, TX
Submissions have also been made to 365 Things to Do Austin, Culture Map Austin and Glasstire.
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East West Music Fest has been active on Instagram promoting the bands and event.
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11) Is there WIFI?
Yes. WiFi: PropagandaHQ PW: FeelsLikeATX512
12) Are there electric outlets?
Yes, however they are limited in number. One artist requested access to an electric outlet, the rest of us need to share.
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13) Do you have label templates?
Here are templates with and without QR codes. These will work with Avery business card label stock that have 10 cards per sheet, 2" x 3 1/2" cards. You do not have to use these templates. They are provided to be helpful and to provide guidance on what information to put on your labels. If you have other labels from other festivals that you would like to reuse, or different fonts, this is fine. We would prefer that you have Creative Arts Society on the bottom of your labels, but this is not mandatory for this event. The QR code is helpful if you do not plan to be at your booth the entire time and have arranged to have someone else cover your both to make it easier to process sales, but this is optional.
14) What should I bring?
Not all of these items will apply to every artist; this is just a checklist in case it is helpful.
a. Display panels (unless you requested and are just using the 8' length wire fencing panel), panel hardware (braces, supports), stepstool (depending on height of your panels), zipties
​b. Table, tablecloth, easel, print rack
c. Artwork, we suggest a range of price points from originals to prints
d. Hooks to hang art
e. Business cards and card holder
f. Phone, charging cable and/or charging block, POS (point of sale) swiper such as Square or Strike and/or the ability to accept payments via Tap.
g. Labels with prices and a way to attach labels (we recommend painters tape)
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h. Cash to make change
i. Materials to wrap sold paintings (optional)
j. Sales Tax Certificate
k. Booth Signage
l. Sign-up sheet for mailing list, clipboard, pen
m. Snacks
n. Water bottle
o. Hand sanitizer
p. Austin Studio Tour wayfinding sign (if you paid the $200 ART AST fee to be an official AST Individual Artist).
q. Name tag
r. Small item for raffle prize ($10-25 in value, ex. note cards, print) - optional
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14) Will there be a place to store extra art, packaging or other items?
Unfortunately, there is no storage space available. Artists will need to store what they need in their 8' x 7' booth space or their car. Many artists bring a table and place items beneath the table. A tablecloth is useful to hide what is under the table.
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15) Do I need to bring personal supplemental lighting?
There is natural light via skylights and they have additional light fixtures. Here are some additional pictures of the venue. I don't think it's necessary for the artists to bring extra lighting; however, if you do, remember to bring extension cords and outlet strips.
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16) Is there anything I can do to help?
We do have some Strike and Clean Up tasks that we'd appreciate help with:
a - Take in the AST artist wayfinding yard signs in the dirt/grass area between the parking lot and Industrial Blvd. Artists, don't forget to pick up your yard signs before you leave on Sunday evening!
b - Help to take down the event banner Sunday evening.
c - Bring in the Handicapped Parking sign.
d - Help to move the stage, bar, parking sign, stanchions, small table with wipes inside the building. Return the two fans to PHQ.
e - Help yourselves to leftover snacks and return remaining snacks to Joyce and the snack table and cloth to Michelle Rankin at booth #25 - thank you, Michelle!
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17) I didn't sign up for the 8.5" x 11" printed flyers before the deadline, can I still get some?
The flyers have been printed already and artists who responded before the deadline have been contacted with pickup details; however, you are welcome to print your own flyers. The image, CAS_AST_2025_flyer.pdf, is available in the promo folder (link is at the top of this page).
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18) I am registered as an Individual Artist with the Austin Studio Tour. What is my tour stop number?
All artists at our Host site, Creative Arts Society Group Exhibit, are *TOUR STOP #38*
​Here is the link to Almost Real Things' tour stop numbers.
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19) Is the Almost Real Things Austin Studio Tour website online? Yes!
Here is info from Almost Real Things:
The website is officially live!
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You are now part of the largest directory of Austin artists to date. This will be an invaluable resource for all of us, year-round.
Guidebooks
Guidebooks are being distributed in multiple ways, please share:
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Pick one up at nearly all library branches for free, limit 1 per person, ask the front desk
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Pick one up at our AST Hubs with a recommended donation of $10
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Get one mailed from our shop for $15, shipping included
Promotion
Continue to promote promote promote!
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This is all a collaborative effort and we will all benefit:
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Send personal invites to friends & family
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Reach out to nearby artists to cross-promote each other
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Ask people in your network to share your posts
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19) Where did the free frames that were given to the artists come from?
​The frames were donated by A-1 Staffing, Home - The A List.
Please consider them if you have any staffing or recruiting needs and thank them for supporting our CASxAST2025 event!
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​Booth Space Assignments
Below is the planned layout. To download a copy, click here.
This plan is very solid and will only change if there is some unanticipated problem and if so, we will do our best to minimize impacts.
The booth space dimensions listed, ex. 8'x7', and the lines drawn indicate the floorspace allotted to each artist. There are no sidewalls or display panels provided except for the ones shown in blue or green. You may not drill into the perimeter walls of the warehouse. Rick and Mike may use hanging nails in the drywall panels. Their booths are the only ones adjacent to drywall panels. Do not bring tents.​​​
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In case of bad weather, we will adjust the layout between the backup stage location and Booth 32 to ensure adequate clearance.
